Planning a wedding is exciting - but your wedding day is not the time for you to be answering vendor questions, managing timelines, or putting out fires. That’s where a day-of coordinator comes in.
At Cheersy, we specialize in professional, vetted day-of wedding coordinators who step in to manage the logistics so you can actually enjoy your wedding. If you’ve ever wondered what a day-of coordinator really does (and when they start), this guide breaks down the full process and what you can expect when you book through Cheersy.
First Things First: What Is Day-Of Coordination?
Despite the name, day-of coordination doesn’t just happen on the wedding day.
A true day-of coordinator begins working with you 4–6 weeks before your wedding. By that point, most of your planning decisions are made - you’ve booked your vendors, chosen your venue, and finalized your vision. Your coordinator’s role is to take everything you’ve planned and execute it seamlessly.
Think of them as the person who turns your plans into reality.
Step 1: Booking Your Coordinator Through Cheersy
When you book through Cheersy, you’re matched with an experienced, independent coordinator who has been vetted for professionalism, communication, and on-the-ground wedding expertise.
Once booked, you'll receive our planning timeline guide, our vendor favorites list, as well as some other tips & tools to make the planning part easier before the coordination phase begins.
Step 2: Pre-Wedding Prep (4–6 Weeks Out)
This is where day-of coordination really shines.
Your coordinator will reach out ~60 days before your event to:
- Review all vendor contracts and contact information
- Gather all important contact information
- Get the important meetings on the calendar: kick-off call, final site visit, and final meeting
They’ll also become the main point of contact for your vendors leading up to the wedding, so you’re no longer fielding last-minute emails and texts.
Step 3: Final Walkthrough & Timeline Confirmation
About 4 weeks out from the wedding, your coordinator will:
- Have a kick-off call with you & your partner to gather all the specifics!
- Create a detailed wedding timeline
- Reach out to all your wedding vendors to confirm all details (headcount, layouts, etc.)
- Runs a final site visit with you, your venue, and your caterer
- Coordinate load-in and load-out logistics and everything in between
- And most importantly, get to know you two & your desires to ensure they are your advocate & you can enjoy your wedding day!
By the time your wedding week arrives, everyone is aligned—and you’re no longer the project manager.
Step 4: Wedding Day Execution
This is the part you don’t see - and that’s the point!
On the wedding day, your coordinator:
- Arrives early to oversee setup
- Manages vendor arrivals and questions
- Keeps the timeline running smoothly
- Handles small issues before they become big ones
- Cues the ceremony, entrances, speeches, and key moments
- Manages transitions throughout the day and night
If a vendor is late, a bustle breaks, or the weather shifts? Your coordinator handles it - often without you ever knowing there was an issue.
Their job is to protect your experience.
Step 5: Wrapping Up the Night
As the celebration winds down, your coordinator will:
- Oversee breakdown and vendor load-out
- Ensure personal items, gifts, and decor are accounted for
- Handle tips if arranged in advance
You get to end the night focused on your partner, your guests, and the moment—not logistics.
What Day-Of Coordination Is Not
To set clear expectations, day-of coordination does not include:
- Booking vendors
- Designing or creating décor
- Any guest communication leading up to the wedding
- Planning meetings prior to the coordination kick off around ~60 days out from your wedding
- Full-service wedding planning
It’s ideal for couples who have planned their wedding themselves, and want a professional to run the show so they can just show up and enjoy!
Why Couples Choose Cheersy
Cheersy was built to make day-of coordination more accessible, transparent, and high-quality.
When you book through Cheersy, you get:
- Experienced, quality coordinators who are all vetted and trained
- Clear pricing and availability
- A streamlined booking process
- Confidence that your wedding day is in capable hands
- The Cheersy guarantee: If your coordinator is unable to work your event, our team will secure a replacement from our roster so you can still enjoy your celebration stress-free.
Most importantly, you get peace of mind.
The Bottom Line
You shouldn’t be managing timelines, answering vendor calls, or solving problems on your wedding day.
Day-of coordination ensures that everything you planned comes together smoothly - so you can stay present, relaxed, and fully in the moment. It's the ultimate gift. The best insurance policy!
That’s exactly what Cheersy is here to help with.
✨ Ready to book your day-of coordinator? Explore Cheersy and find the right fit for your wedding day.
Photo Credit: Taylor Heby Photography